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Overview of MS-Word Environment Setup Save a Document Open a Document Open a New Document

   » Text Editing

Text Font and Font Size Bold / Italic / Underline Font Color Text Highlight Color Text Effect & Typography Strikethrough Option Subscript / Superscript Change Case Clear Formatting Option Bullets and Numbering Multilevel List Decrease/Increase Indent Alignment Settings Shading Option Text Border Heading Style Drop-Cap Option

   » Document Editing

Cut / Copy / Paste Line & Paragraph Spacing Symbols Option Columns Setting Page Color Option Page Border Option Find Option Replace Option Go To Option Spell Check Option Zoom In - Out

   » Page Formatting

Cover Page Page Break Option Blank Page Header and Footer Option Page Number Page Margin Page Orientation

   » Tables

Creation of Table Column / Row / Cell Split Cell of a Table Merge Cell of a Table Table Style Convert Table to Text Table Cell Text Direction Convert Text Into a Table Calculation in a Table

   » TextBox

Text Box Option Text Box Link Text Direction in TextBox Text Box Style Text Box Effect

   » Advanced Options

Insertion of Picture Change Picture Style Text Wrapping Style Clipart Option Shape Insertion Smart Art Option Word Art Option Hyperlink Option Auto-Text Option Watermarks Option Macro Option Print Option Read Only a Document Encrypt a Document Mail merge Option

   » A-Z Shortcuts

A-Z Shortcut of MSWord

* Working with Autotext *

In this chapter, we will learn how to work with Autotext in Microsoft Word. Auto-text is a portion of a text which is already exist in the computer memory. It can contain a few letters, words, sentences or paragraphs. If We need to re-type a block of text again and again in our documents, we can use AutoText option to insert them by typing a short code instead. It is an easy way to create a document more quickly. Now we will start, so lets go:

⇨ How to apply Auto-Text Option?

a) At first write down any text.

b) Select the text which you want to add in Autotext.

c) Click on Insert Tab.

d) Click on Quick Parts.

f) Click on Save Selection to Quick Parts Gallery.

g) Write down any short name.

*** It is very important as it will provide a short code name to the entire selected text.

h) Write down small description. It is optional.

i) Click on ok.

⇨ How to Run Auto-Text Option?

a) Write down the short name.

b) Then press F3.

*** Look, the entire text will automatically inserted.

⇨ How to delete Auto-Text option?

a) Select the text.

b) Click on Quick Parts.

c) Click on Building Block Organizer.

d) Select your short name.

*** To find the short code name, click on Building blocks list then press the first letter of the code. It will help you to find quickly.

e) Click on delete.

f) Click on Yes and close the window.

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